Authors & Publish chair page, blog	Paper formatting page, blog	Initial paper submission chair, page, blog	Final paper submission chair, page, blog	Problematic papers - corrections page, blog
	Author [PDF,CrossCheck] tests page, blog	IEEE PDF eXpress - paper format chair, page, blog	IEEE electronic Copyright (eCf) chair, page, blog	Attendee downloads of papers page, blog
	Conference registration page, blog	Travel visas to Hungary page, blog	Conference presentations page, blog	HELP contacts WCCI2020, system
Non-Author actions	Paper reviews - authors' perspective page, blog	IEEE CrossCheck text similarity chair, page, blog	IEEE Xplore web-publish chair, page, blog
	IEEE Conference Application chair	IEEE Letter of Acquisition chair	IEEE Publication Form chair	Software systems page

Conference Guides for [IEEE-CIS, INNS] conferences : Although this guide was initially set up for IJCNN2019, and was used for IEEE WCCI 2020, hopefully some of the basic information may still help [organising committee members, authors] up to 2023-2025 (assuming a half-life of links and process information of 3-5 years?). The Authors' and Publications menus have been combined, allowing authors to see the Publications Chair perspective as well. I am no longer keeping this up to date. Bill Howell, 11Dec2020

Blog : Initial paper submission

The "Authors' Guide Blogs" (see links in manu near top of page) are in an early draft form, and are being run on a trial basis. Comments are moderated by the Publications Chair before posting, so expect delays of at least a day or so before they appear. Note that emails have been edited - usually by [omitting salutations, endings], but also by omitting material not relevant to the "theme" under which the emails are placed below.

Table of contents

Paper deadline extension? please give me one?
Single-blinded reviews. Should the submitted pdf paper include the [title,author,abstract] pages?
Can I submit a paper that has already been submitted to arXiv?
arXiv supplementary material for "self-contained" (stand-alone) paper?
Paper submission system does not accept my pdf file - what do I do?,
Maximum number of pages?,
Paper deadline : which timezone applies?,

Paper deadline extension? please give me one?

+-----+
Subject: RE: IJCNN2019 Budapest - Papers due in 1 week, approved [Competitions, Special Sessions, Workshops]
Date: Fri, 14 Dec 2018 17:14:42 -0300
From: Doris Saez <@ing.uchile.cl>
To: 'IJCNN2019_Budapest' Bill Howell

Please confirm the deadline for the paper submission.
Regards, Doris Sáez

+-----+
Subject: RE: IJCNN2019 Budapest - Papers due in 1 week, approved [Competitions, Special Sessions, Workshops]
Date: Fri, 14 Dec 2018 17:06:56 -0500
From: William Neil Howell >
To: Doris Saez <@ing.uchile.cl>

Doris - the deadline is being extended. I was supposed to send an email last night, but I'm in the hospital so General Co-chair Christina Jayne is trying to send it.

Bill Howell

+-----+
Subject: IJCNN2019 BLOG comment [Final paper submission]
Date: Thu, 13 Dec 2018 13:55:07 -0800
From: bardia barabadi @gmail.com>
To: Bill Howell

I have a query about IJCNN 2019. What is the deadline for the paper submission?
Looking forward to hearing from you.

Best Regards
Bardia Barabadi

+-----+
Subject: Re: IJCNN2019 BLOG comment [Final paper submission]
Date: Thu, 13 Dec 2018 18:40:09 -0500
From: William Neil Howell >
Reply-To: Bill Howell
To: bardia barabadi <@gmail.com>

Barbara, there's supposed to be an extension of the INITIAL Paper deadline, but I'm in the hospital right now and cannot send it on behalf of Jose Iglesias. So don't worry about the 15Dec2018 deadline.

For the FINAL paper deadline, I think it's on the ijcnn.org website. If not we do need to post it, but I'll wait until I get out of hospital.

+-----+
Subject: IJCNN 2019 submission extension ?
Date: Thu, 13 Dec 2018 13:07:21 +0100
From: cecile <@lri.fr>
To: IJCNN2019_Budapest Bill Howell
CC: Adrian Alan Pol <@cern.ch>

We are planning to submit to IJCNN. Our paper describes a VAE-based anomaly detection method applied to automating quality control for a CERN experiment. The paper would greatly benefit from the traditional one-week extension. We hope it will be kindly granted.

Best regards
-CG

+-----+
Subject: Re: IJCNN 2019 submission extension ?
Date: Thu, 13 Dec 2018 11:24:45 -0500
From: William Neil Howell
To: cecile <@lri.fr>

Tonight I was supposed to send an email on behalf of the General Co-Chairs about an extension, but that may be delayed a bit as someone else tries to do it.

Don't panic - many have been pleading for extensions.

Bill Howell

+-----+
Subject: IJCNN2019 Paper submission dealine - will there be an extension?
Date: Thu, 6 Dec 2018 23:10:45 -0700
From: IJCNN2019_Budapest
To: SEYED MOHAMMAD JAFAR JALALI <@deakin.edu.au>, Supratik Mukhopadhyay <@csc.lsu.edu>, Abbas Khosravi <@deakin.edu.au>
CC: José Antonio Iglesias. Publicity Co-Chair mass emails. IJCNN2019 Budapest. Carlos III Univ. Madrid. Spain <@inf.uc3m.es>

Concerning a paper submission deadline extension :

At present, no official decision has been made by the General Co-Chairs. Unfortunately, most papers come in during the week preceding the deadline, and there is a huge number (if I remember correctly) in the [last day, day after] the deadline.

Judging by previous IJCNNs, there is typically a one or two week extension based on the number of papers received a day or two beforehand, and those extensions bring in MANY later papers. Additionally, the [General, Program, Technical] Co-Chairs have already receive a number of requests, so you are not alone, and I expect more requests for extensions in the next two days. So there is a good chance that the General Co-Chairs extend the deadline, and given the holiday season that is approaching, it could be longer rather than shorter.

They have been discussing an extension (as is always the case given requests). But there is always a chance that they are oversubscribed with papers, so I recommend that you keep preparing your papers as best you can, and waiting until later next week for an official announcement one way or another. If they don't extend at that time, that would be the time to panic. In that case, keep in mind that there is usually a day or so leniency, but that is not an obligation of the Chairs.

Don't lose any sleep over it... I apologise that I cannot be more specific than that.
All the best, and I hope to see you at IJCNN2019 Budapest!
Mr. Bill Howell

+-----+
Subject: Regarding the paper submission deadline for IJCNN 2019
Date: Wed, 12 Dec 2018 17:18:53 +0530
From: Ronak Gupta <@gmail.com>
To: Bill Howell

I am student from Department of Electrical Engineering, Indian Institute of Technology Delhi. I am planning to submit the full length paper in IJCNN 2019. I won't be able to submit as per the deadline given i.e. 15th December 2018.
To meet the requirements of a paper in IJCNN 2019, I will need some more time to complete my experiments part.

Kindly consider my request to extend the deadline.

-- Sincerely
Ronak Gupta

+-----+
Subject: Re: Regarding the paper submission deadline for IJCNN 2019
Date: Wed, 12 Dec 2018 12:34:04 -0500
From: William Neil Howell
Reply-To: Bill Howell
To: Ronak Gupta <@gmail.com>

Keep working on your paper and don't panic. There are often deadline extensions, and there have been many requests.

Bill Howell

+-----+
Subject: IJCNN2019 paper submission enquiry
Date: Tue, 4 Dec 2018 01:31:57 +0000
From: PhD - Tan Yi Xiang Marcus <@mymail.sutd.edu.sg>
To: Bill Howell
CC: Alexander Binder <@sutd.edu.sg>
However, may I ask which timezone the paper deadline of 15th December is following?
Best Regards,
Marcus

Single-blinded reviews. Should the submitted pdf paper include the [title,author,abstract] pages?

+-----+
Subject: IJCNN2019 paper submissions - Correction for separate [title, author, abstract]?
Date: Sun, 16 Dec 2018 15:52:37 -0700
From: Bill Howell. Hussar. Alberta. Canada
To: Daniel Ferreira <@nt.tuwien.ac.at>, Laura Muzzarelli <@fz-juelich.de>

Daniel, Laura - I apologise, as I probably misinformed your about the pdf paper submission.

Based on looking more closely at the Microsoft Word template (https://www.ieee.org/content/dam/ieee-org/ieee/web/org/conferences/Conference-template-A4.doc), I had mis-interpreted what you were probably seeing. It appears that the temple may create separate pages for the [title, authors], followed by the the abstract and the rest of the paper. Initially I thought that you were getting a "pre-amble page" of [title, author, abstract] as often happens with journal peer reviews.

As IJCNN2019 applies a single-blinded peer review, the [title, authors names] do appear as parts of the first page of the pdf file. I need to warn authors of this, and somehow provide a corrected version.

Please let me know if that was the source of the confusion you faced, and how you made out with the pdf submission. Check the [linked, modified] MS Word template :

http://www.billhowell.ca/Neural%20nets/Conference%20guides/Author%20guide%20website/MS%20Word%20Conference-template-A4%20Howell%20modified.doc

and let me know how that works (eg - if it eliminates confusion) so that I can propose the change to the Organising Committee (Program Chairs).

Mr. Bill Howell

+-----+
Subject: RE: IJCNN2019 paper submissions - Correction for separate [title, author, abstract]?
Date: Mon, 17 Dec 2018 10:42:53 +0000
From: Muzzarelli, Laura <@fz-juelich.de>
To: Bill Howell. Hussar. Alberta. Canada

Dear Bill,

I am the student that Kaustubh R. Patil is referring to in the communication you forwarded. We did indeed submit a PDF version that did not have the title-authors-abstract at the beginning, and were asked to resubmit. (given that I strongly support double-blind peer review, I guess I implicitly hoped for that version..)

I did not get a pre-amble page of title-authors-abstract, but either 1) a separate title and/or authors / abstract & rest of the paper, or 2) all in first page, with rest of the paper also beginning consecutively to the abstract (this with Microsoft Word on Windows 10).

Unfortunately I am travelling at the moment, and I cannot visualize the template you sent. It is still not clear, to me, what is the correct format I should have seen.
I personally think it would be necessary and enough to clarify these aspects in the paper submission guidelines, including what the first page should look like. It would have avoided much of this confusion.

Thank you for your email and attention.
Please let me know if there is anything else I can do.
Best

Laura

+-----+
Subject: Re: IJCNN2019 paper submissions - Correction for separate [title, author, abstract]?
Date: Mon, 17 Dec 2018 11:07:06 +0100
From: Daniel Ferreira <@nt.tuwien.ac.at>
To: Bill Howell. Hussar. Alberta. Canada

Hi Bill,

I was using the LaTeX template.
My confusion came from the fact that I couldn't find information about
the review process (single blind? double blind? something else?), so I
wasn't sure if I should keep or remove the authors from the LaTeX template.
Only after reading some comments on your website did I look at the Word
template, and noticed it was quite different.

Looking at that new template, it does indeed help.
However, my initial doubt was regarding whether reviews were double
blind or not, so maybe some information about that would help clarify
questions other people might have :)

I submitted with the LaTeX template, with [title, authors, abstract] in
the first page, together with the introduction/rest of the text; from
you messages, I think this was the expected way.

Best, and thanks for the replies,
Daniel

+-----+
Subject: Re: submitting to IJCNN
Date: Sun, 16 Dec 2018 14:43:38 -0700
From: Bill Howell. Hussar. Alberta. Canada
To: Kaustubh Patil <@fz-juelich.de>

Kaustubh - Thanks for bringing this up, and I think my previous comments were based on my misunderstanding of what the authors are seeing from using the templates. There has been a great deal of confusion over :

the [separate, initial] pages of just the [title, author, abstract] that apparently results from using the Microsoft Word template
entry of the [title, author, abstract] during the submission of the paper
the required inclusion of the [title, author, abstract] one the first page of the submitted paper, which also has the introduction etc

the [separate, initial] pages of just the [title, author, abstract] that apparently results from using the Microsoft Word template
entry of the [title, author, abstract] during the submission of the paper
the required inclusion of the [title, author, abstract] one the first page of the submitted paper, which also has the introduction etc

The submitted pdf file should NOT include as separate pages the [title, author, abstract] - these should ALL be integral parts of the first page of the pdf file.

After double-checking this myself, I need to put a warning about that, and perhaps temporarily link to a modified Microsoft Word template so that this confusion does not arise. Point 2 is important for the paper review system database to easily manage all of the papers, so authors still have to copy/paste that information from their paper into the text blocks provided.

Bill Howell

+-----+
Subject: IJCNN2019 BLOG comment [Paper reviews]
Date: Fri, 14 Dec 2018 13:55:33 +0000
From: Flint Joe <@gmail.com>
To: Bill Howell. Sponsors and Exhibits Chair. IJCNN2019 Budapest. Hussar. Alberta. Canada

I'm making the final preparation to submit a paper for the IJCNN 2019 conference. Should I include the authors information or it has to be double blinded?

Regards,
Essel

+-----+
Subject: Re: IJCNN2019 BLOG comment [Paper reviews]
Date: Fri, 14 Dec 2018 10:39:19 -0500
From: William Neil Howell
Reply-To: Bill Howell
To: Flint Joe <@gmail.com>

IJCNN is single-blinded (as per the Author's Guide - but I'll have to make that point more clear as many people miss it).

The authors, title,abstract must be on the first page of the paper.

Bill Howell

+-----+
Subject: Question about anonymity for ICJNN
Date: Thu, 13 Dec 2018 15:40:04 +0100
From: Hugo Caselles-Dupré <@gmail.com>
To: Bill Howell

I would like to kow if the reviewing process is blind or not. I can’t find the info in the call for papers.

Plus, does the conference allows authors to put their papers on ArXiv during the reviewing process ?

Thanks,

Hugo.

+-----+
Subject: Re: Question about anonymity for ICJNN
Date: Thu, 13 Dec 2018 11:18:25 -0500
From: William Neil Howell
Reply-To: Bill Howell
To: "Hugo Caselles-Dupré" <@gmail.com>

Both questions are answered in the Author's Guide blog.

Single-line review. ArXiv is OK.

Bill Howell

+-----+
Subject: Re: IJCNN2019 Budapest - Authors' Guide info
Date: Thu, 29 Nov 2018 20:41:47 -0700
From: Bill Howell. Hussar. Alberta. Canada
To: Laura Muzzarelli. PhD Student. Forschungszentrum Julich. Germany <@fz-juelich.de>
It is 8 pages for the actual paper, PLUS the title-author-abstract page (9 pages total). The pdf only contains the paper, while you fill in the boxes for the title-author-abstract, and the IEEE paper submission system puts them together.

Subject: IJCNN2019 Budapest - Authors' Guide info
Date: Thu, 29 Nov 2018 17:05:08 +0000
From: Muzzarelli, Laura <@fz-juelich.de>
To: Bill Howell

I plan to submit a paper to the conference. However, I could not find anywhere the following information:

for the submission of the paper, it is said that the paper should not exceed 8 pages, including references and figures, and that the template should be used.
The first page of the template includes the title and author list (and only this information). In the submission webpage (https://ieee-cis.org/conferences/ijcnn2019/upload.php), however, the title of the paper, the author list and the abstract are required to be written separately.

Therefore, do I need to include the first page (with title and authors) and the abstract in the PDF paper I submit? And if yes, does the first page count? (i.e., is it 8 pages + 1 title-authors page, or 8 pages including the title-authors page?) The abstract, too?

Best,

Laura Muzzarelli

+-----+
Subject: IJCNN2019 BLOG comment [Initial paper submission]
Date: Wed, 12 Dec 2018 14:57:16 +0100
From: Daniel Ferreira <@tuwien.ac.at>
To: Bill Howell. Sponsors and Exhibits Chair. IJCNN2019 Budapest. Hussar. Alberta. Canada

I'm contacting you regarding the differences in Latex and Word templates made available to the authors for submitting to IJCNN (those available here: http://www.ieee.org/conferences_events/conferences/publishing/templates.html).

The Word version has a page for only title/authors (and no additional text). This page does not exist in the Latex template, unless I'm missing some option.

However, from looking at the comments here (http://www.billhowell.ca/Neural%20nets/Conference%20guides/Author%20guide%20website/Paper%20initial%20submission%20blog.html), it seems that the submitted pdf should *only* include the text (and not the abstract). However, even the Word template includes the abstract in the same page as the rest of the text.

So it's not clear to me if I should include in the submitted pdf
- title
- authors
- abstract.

Could you please clarify for each of these 3 whether they should or not
be in the pdf of the initial submission?

Best regards,
Daniel

+-----+
Date: Wed, 12 Dec 2018 12:48:39 -0500
From: William Neil Howell
Reply-To: Bill Howell
To: Daniel Ferreira <@tuwien.ac.at>

Thanks for pointing that out, Daniel. 8 think that has confused others as
well. Just use the Latex template as is and ignore title/author page

Bill Howell.

+-----+
Date: Wed, 12 Dec 2018 18:52:57 +0100
From: Daniel Ferreira <@nt.tuwien.ac.at>
To: Bill Howell

Thanks for your reply.
Just to clarify, so I leave the title and authors out of the pdf, but the abstract in?

Best,
Daniel

+-----+
Date: Wed, 12 Dec 2018 13:05:07 -0500
From: William Neil Howell
Reply-To: Bill Howell
To: Daniel Ferreira <@nt.tuwien.ac.at>

The separate page with only the authors/titles/abstract is not a required part of the paper, so leave it out. The first page of the actual paper has all those. Note that the 8 page limit does not count the separate page.

Bill Howell

+-----+
Subject: Re: IJCNN2019 BLOG comment [Initial paper submission]
Date: Wed, 12 Dec 2018 19:07:49 +0100
From: Daniel Ferreira <@nt.tuwien.ac.at>
To: Bill Howell

Ok, thanks for the clarification. :)

Best,
Daniel

Can I submit a paper that has already been submitted to arXiv?

+-----+
Subject: Submission for IJCNN and preprints
Date: Wed, 24 Oct 2018 14:05:34 +0900
From: Tsukasa Ishigaki [tohoku.ac.jp]

My name is Tsukasa Ishigaki and I am an associate professor at Tohoku University, Japan. I found your e-mail in Guidelines for Paper Submission in IJCNN2019's web page.

I would like to know whether our paper can submit to IJCNN2019 if the paper have already been released as preprint on "arxiv", discussion paper or technical report. For example, NIPS and ICML permit to submit such papers, however, IEEE ICDM does not permit.

Could I submit our paper to IJCNN2019 if the paper have already been released as preprint?

Best regards, Ishigaki

+-----+
Subject: Re: posting papers submitted to IJCNN on arXiv
Date: Tue, 20 Dec 2016 11:31:15 -0500
From: IEEE IP Expert AVG [ieee.org]
To: Bill Howell. Hussar. Alberta. Canada
CC: Bryan Tripp [uwaterloo.ca]
IEEE does allow authors to post their preprint papers on ArXiv. It is the only approved third-party server for author posting at this time. Information about posting on ArXiv is available on our site at
http://www.ieee.org/publications_standards/publications/rights/thirdpartyservers.html
Best regards, Tony

arXiv supplementary material for "self-contained" (stand-alone) paper?

+-----+
Subject: Re: Appendix on Arxiv
Date: Wed, 12 Dec 2018 12:54:22 -0500
From: William Neil Howell
Reply-To: Bill Howell
To: Samuele Tosatto <@robot-learning.de>
CC: Joni Pajarinen <@ias.tu-darmstadt.de>

Interesting - I like your idea as long as the pare itself is "self contained". Can you send your request to Christina Jayne (email link in the mass emails or ijcnn pages). I am working off my cellphone today and I can't access my files.

Bill Howell

+-----+
Subject: Appendix on Arxiv
Date: Wed, 12 Dec 2018 15:40:42 +0100
From: Samuele Tosatto <@robot-learning.de>
To: Bill Howell
CC: Joni Pajarinen <@ias.tu-darmstadt.de>

Me and my co-authors are willing to submit my conference-paper to IJCNN 2019.
The paper itself is 8 pages long, but, even if it is self-contained, all the technical details and proofs are contained in the appendix which requires an additional space of other 8 pages. As we consider the appendix an important tool for the reader to have a better understanding and to enable reproducibility of the algorithm, we are willing to understand if there is some way to overcome this problem, such as to publish the full-length version (8-pages paper + 8 pages appendix) on Arxiv, and reference it in the version I will submit to IJCNN.

Thanks in advance for your time,
Best wishes
Samuele

Paper submission system does not accept my pdf file - what do I do?

+-----+
Subject: Re: IJCNN2019 BLOG comment [Initial paper submission]
Date: Fri, 14 Dec 2018 16:51:28 -0500
From: William Neil Howell
Reply-To: Bill Howell
To: Emanuel Diamant <@gmail.com>

Emmanuel - first of all, relax. I was supposed to send an email with the paper deadline extension, but I'm in the hospital until at least tomorrow. General Co-Chair Chrisina Jayne is scrambling to send it out.

The paper submission system requires properly formatted papers. I don't think I [posted, tested] the IEEE pdf Xpressc link for checking format, but you know now from attempting to upload your paper.

A Microsoft Word and a Latex template are linked from the Authos' Guide (and ijcnn.org as well). The Author's Guide may have helpful blog comments as well, but I don't think there are many yet.

Check your paper against one of the templates. Correct the formatting, and try again.

Other issues beside formatting g may cause the problem, but you have not proved details. In any case I can't access anything right now to help.

Bill Howell

+-----+
Subject: IJCNN2019 BLOG comment [Initial paper submission]
Date: Fri, 14 Dec 2018 21:13:44 +0200
From: Emanuel Diamant <@gmail.com>
To: 'Bill Howell. Sponsors and Exhibits Chair. IJCNN2019 Budapest. Hussar. Alberta. Canada'

The submission chain does not accept the prepared pdf file.
What have I to do?

Emanuel.

Maximum number of pages?

+-----+
Date: Mon, 10 Dec 2018 11:42:29 -0700
From: Bill Howell. Hussar. Alberta. Canada
To: Timothée Lesort. IJCNN2019 Inquiry <@gmail.com>

Yes.

+-----+
Subject: IJCNN19, maximum number of pages
Date: Mon, 10 Dec 2018 11:56:59 -0500
From: Timothee L <@gmail.com>
To: Bill Howell
I contact you concerning the IJCNN 2019 template.
The guide for author from the web page :
http://www.billhowell.ca/Neural%20nets/Conference%20guides/Author%20guide%20website/Paper%20formatting.html

Indicates that the maximum number of page is :
"8 page limit. An additional 2 pages may be submitted at maximum"

Does it include the pages of appendix and citations?

Thanks for your help
Timothée LESORT

Paper deadline : which timezone applies?

+-----+
Date: Mon, 3 Dec 2018 19:40:30 -0700
From: Bill Howell. Hussar. Alberta. Canada
To: PhD - Tan Yi Xiang Marcus <@mymail.sutd.edu.sg>
CC: Alexander Binder <@sutd.edu.sg>
Hah! Great question, Tan Yi Xiang Marcus! We never state that, but given that most of the Organizing Committee is in Europe, take midnight UTC (Universal Time Code - London or Paris) as your target. In practice, I believe that they allow a bit of tardiness, and often there is one deadline extension, but it's best not to count on it. Given that we are late in getting the current mass email warning out (the original planned date was 20Nov2018, and it may go out tomorrow or Wednesday), there may be extra leeway.